Town of Germantown
Office Website of the Town of Germantown, Juneau County, WIRegular Town Board Meeting
MINUTES
Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
February 12, 2013
7:00 p.m.
Present: Chairman Rosetta Boyle, Supervisors Dale Simonson, Jim Collis, Ray Feldman, Greg Haunroth, Zoning Administrator Bill Bruce, Emergency Management Director Fred Cobbs, Clerk Treasurer Marion Uphoff, Assistant Clerk/Treasurer Susan Ganther
Absent: None
Meeting was called to order at 7:00 p.m. in the Town of Germantown.
Marion Uphoff verified proper posting at The Landing, Buckhorn Store, Germantown Junction Store, and the Town Hall. She also verified proper posting of the amended agenda.
Chairman Boyle approved the agenda in any order.
Motion was made by Jim Collis, seconded by Greg Haunroth to approve the January 8 Meeting minutes, January 8 Public Hearing minutes, and January 23 Special Board Meeting minutes. Motion carried.
A request was made by Marion Uphoff that financial statements from Morro’s Mile and Buckhorn Acres be reviewed on a quarterly basis instead of monthly.
Treasurer’s Report
The bank reconciliation report was read into the record as follows:
Balance on hand January 1, 2013 $1,282,046.30
Income $3,961,865.65
Disbursement $2,751,392,11
Balance $2,492,519.84
Balance on hand January 31, 2013 $2,492,519.84
BOM Checking $2,213,459,83
Harris Checking $96,513.09
Harris Money Market $56,386.74
Impact Fees $125,475.75
LGIP $684.43
Bank Totals $2,492,519.84
Principal Loan Balance $159,214.51
Operator’s License
A motion was made by Jim Collis, seconded by Greg Haunroth to approve an Operator’s License for Valerie Heltsley pending a background check by Officer Green. The motion stated that two copies of the license will be given to Ms. Heltsley because she will be working at two establishments (The Dirty Turtle and Buckhorn Café). There will only be a charge for one license. Motion carried.
Emergency Management
Emergency Management Director Fred Cobbs stated that the radio repeater has been fixed and is working properly. There are two new radios. One radio is in the shop and one is in the new truck.
A CAD report that had been provided to the board at an earlier date has been amended. The Sheriff’s Department reviewed the tapes of four simultaneous ambulance calls and corrected response times accordingly.
Roads
A new supply of sand has been delivered.
Jim Collis stated that the board should think ahead about purchasing in the next year or two a second big truck for plowing as the smaller trucks are not standing up to the constant use.
Dick Martin will bring proposals for construction projects to the April meeting.
Motion made by Dale Simonson, seconded by Jim Collis to accept a quote for $3035 to repair the sea wall in Castle Rock Garden. After discussion it was discovered that there was actually two quotes; one from Hamm Brothers, Inc. for $2,025 and one from Schloughs Classic Concrete and Construction, LLC for $3035 for a total of $5,060. An amended motion was made by Dale Simonson, seconded by Jim Collis, to accept the bids for a total of $5,060. Motion carried.
A motion was made by Jim Collis, seconded by Dale Simonson to purchase a new air compressor for the shop to be used on plow blades and inflating tires. The amount allotted was $1,500 which will include the wiring. The compressor will be purchased from Tractor Supply and will come with a service contract.
Parks
It was discussed that we have the mature trees outside of the 50 foot easement logged off and sold. The income would offset the expense of stump grinding.
Board Reports
Dale Simonson and Ray Feldman attended a Wisconsin Towns Association meeting in Mauston with others from local municipalities. One subject covered was the state law setting an age limit for use of ATVs on roadways. There was also discussion of adjoining townships aligning their ordinances so when ATV users cross into other townships they will not be confused as to what the rules of operation are.
Dale Simonson stated that the next newsletter will include a Functional Needs form for Emergency Management. The forms should be filled out by residents and returned to the Town Hall. We will keep a copy of all submissions here and then provide them to the County.
This is information that Germantown has collected and provided to the County previously. Fred Cobbs will go through the existing list and contact those residents to make sure they still need to be on the list.
Dale Simonson has contacted Diane Houy to update the computer system. Diane will be meeting with Marion Uphoff and Susan Ganther to discuss specific needs. The two existing computers will still be used. One computer will go to Fred Cobbs to replace his outdated laptop and the other will go to the shop giving the road crews access to weather information. The estimated cost for the computer upgrade is $5,000-$6,000.
Ray Feldman questioned whether the cost would require competitive bidding. Marion Uphoff will check state statute to see if competitive bidding is applicable.
Closing Unused Road
There is no updated information.
Snowmobile Ordinance – We are waiting to hear from Bill Curran after his review of the updated ordinance.
Zoning Administrator’s Report
Bill Bruce had nothing to report.
Vouchers
A motion was made by Rosetta Boyle, seconded by Jim Collis to approve vouchers 16501-16585. Motion carried.
Public Comment
There were no public comments made.
Closed Session
A motion was made by Rosetta Boyle, seconded by Dale Simonson to move into closed session per 19.85 (1)(c)….. A roll call had all supervisors approving.
Adjournment
A motion was made by Rosetta Boyle, seconded by Greg Haunroth to adjourn at 8:30 p.m. Motion carried.
Respectfully Submitted, Susan Ganther – Assistant Clerk/Treasurer