Town of GermantownOfficial Website of the Town of Germantown, Juneau County, WI
Regular Town Board Meeting
Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
February 9, 2010
Town Officials Present: Chairman William Jax, Supervisors Rosetta Boyle, Steve Gillespie, Michael Poe, and Dave Specht
Town Official Absent: None
Others Present: Clerk/Treasurer Betty Manson, Assistant Clerk/Treasurer Marion Uphoff, Town officer Tony Green, Zoning Administrator William Bruce, Town Worker, Richard Martin, and approximately 4 guests.
Call Meeting To Order
Jax called the regular monthly board meeting to order at 7:00 p.m.
Pledge of Allegiance
Pledge of Allegiance was recited by all present.
Verification of Proper Posting
Manson verified that this meeting had been properly posted at 4 locations within the Town and this agenda was published in “The Messenger” on February 4, 2010.
Approve Agenda in Any Order
Jax stated that the board will follow the agenda in the order presented.
Motion was made by Boyle to approve the minutes of the regular monthly board meeting held on January 12, 2010, and a special board meeting held on January 22, 2010, 2nd by Gillespie. Motion Carried.
Treasurer’s Report – Bank Reconciliation Report – Buckhorn Acres Property Owner’s Inc/Morro’s Mile Inc. Report
Manson read the monthly financial statement. Poe stated that he had reviewed and reconciled with the bank statements and is in agreement with Clerk/Treasurer on 02/05/2010. Motion was made by Poe to approve the treasurers and reconciliation reports as presented, 2nd by Specht. Motion carried. Motion was made by Poe to approve Buckhorn Acres Property Owner’s Inc Financial Report dated January 31, 2010, 2nd by Jax. Motion Carried.
Combining Sanitary Districts #1 & #2
Table – Jax stated that the board has not heard anything from attorneys as of yet.
Alliant Energy Natural Gas Lines within the Township
William Bruce reported that he had attended a meeting with Alliant Energy. The proposed gas lines will begin with the town center, County Road G to the Gardens, High Ridge, Buckhorn Estates, Copper Point, and Buckhorn Acres. Need at least 400 potential subscribers to proceed. Will be charged per therm and there will be a surcharge. (Natural gas is one third the cost of propane.) Bill will send a letter to the homeowner’s associations to see if there is an interest.
Resolution 2010-01 Changing Number of Election Officials – February 16, 2010 Spring Primary
Manson read Resolution 2010-01. Motion was made by Specht to adopt Resolution 2010-01; Changing number of election officials – February 16, 2010 spring primary as presented, 2nd by Jax. Roll call vote was taken by Manson: Specht – Aye, Boyle – Aye, Poe – Aye, Gillespie – Aye, and Jax – Aye. Motion Carried.
Law Enforcement Report
Officer Green reported that he attended a meeting in regards to the new tract system. In the year 2013, all citations will be computerized and no paper will be used. On January 28, 2010 he recovered a stolen vehicle that had been missing since December. He will put his hours on the calendar that he is schedule to work in the Town of Germantown – full time between Memorial Day and Labor Day when there is the most activity in the Town. Boyle suggested that his hours be set a a committee meeting.
Emergency Management Report
Bruce reported that the grant in which they applied for has been approved in regards to the chipping that will be done in the spring within the township. The DNR is scheduled to speak about the wildfire plan at the March meeting.
Discussion Outdoor Burning Ban: Bruce/Cobbs looking for comments from the Town Board in regards to the outdoor burning ban.
Boyle received grant application guidelines. Dee Smith and Boyle will work on the grant to see if the Town qualifies.
Poe reported that he continues to receive good comments regarding the town snowplowing. Town worker Martin will provide addresses of those property owners that have been snow plowing onto town roads. Bruce will send out warning letters.
Jax stated that Finishing Touch would like to change the wet mop head and duster mop monthly, board agrees.
Maintenance Building Change Orders: Poe stated that Path/BTU still has not provided change orders for the temperature change. Poe is checking into garage door openers – not efficient without. (The cost is approximately $100.00/door.) Fans need to be regulated as they are either full blast or off. He is checking into keyless entry on all doors. Poe reported that the mezzanine staircase 6″ x 6″ support post creates a tight entry to the front door – it was suggested moving to the rear of the mezzanine, with no cost different. Poe also reported that Lampert & Lee Associates has made recommendation to the town to hold Path Construction check/s pending approval of the lien waivers.
Public Works Sign: Poe has received two quotes for the reflective public works sign: Dell Wood – $1,541.00 and Henke Signs – $950.00 Motion was made by Poe to approve Henke Signs for the reflective public works sign for $950.00, 2nd by Boyle. Motion Carried.
Security System: Poe has received a quote from Mobile Lock (Town’s current security system provider) for a new security system at the new public works building for $1,429.00. Motion was made by Poe to approve the Mobile Lock security system for $1,429.00 with $340.00/yearly for extended warranty (money to be used out of the contingency fund), 2nd by Gillespie. Motion Carried.
Zoning Administrators Report
Building Permits: Bruce reported that there have not been any building permits issued since December 1, 2009.
Update 1/4 Section Maps: Bruce recommended to the town board the need to update 1/4 section maps. Motion was made by Jax to approve the purchase of update 1/4 section maps, with the money used to purchase those maps coming out of the general fund, 2nd by Gillespie. Motion Carried.
Motion was made by Boyle to approve checks and auto checks presented, 2nd by Gillespie. Motion Carried.
Specht reported that 336 ATV surveys had been returned; 244 do own ATV’s and 92 don’t, spending approximately $45.00/day/person. Jax would like to put on March agenda the possibility of a donation to the Juneau County Economic Development.
CLOSED SESSION as per state statue 19.85(1)(C) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Motion was made by Jax to go into closed session per state statue 19.85(1)(C) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility at 7:40p.m., 2nd by Boyle. Roll Call taken by Manson: Specht – Aye, Boyle – Aye, Poe – Aye, Gillespie – Aye, and Jax – Aye. Motion Carried.
Reconvene in Open Session as per State Statute 19.85(2): Motion was made by Jax to reconvene in open session as per State Statue 1985(2) at 8:00p.m., 2nd by Specht. Roll Call taken by Manson: Specht – Aye, Boyle – Aye, Poe – Aye, Gillespie – Aye, and Jax – Aye. Motion Carried.
Any Business Transaction from Closed Session
Motion was made by Gillespie to increase Zoning Administrator William Bruce’s wage to $12.457.20/year – $1,038.10/monthly (a 3% increase), 2nd by Poe. Motion Carried.
Motion was made by Spect to adjourn the regular monthly town board meeting at 8:01p.m., 2nd by Poe. Motion Carried.
Chairman Jax declared the regular monthly town board meeting adjourned.
Betty Manson, Clerk/Treasurer