Town of Germantown

Official Website of the Town of Germantown, Juneau County, WI

O’Dell’s Bay Sanitary District No. 1

BOARD OF DIRECTORS MEETING

Minutes

Held remotely via Microsoft Teams  

May 12, 2022
9:00 a.m.

 

Present: (all via Teams) Board Members  Jim Keene, Brad Pavloski, Randy Dorshorst, Rod Abbrederis, Administrator Kathy Oliver,  Kyra Cassidy and Tom Fitzwilliams from MSA

Call to Order/Approve Agenda-

The meeting was called to order via Microsoft Teams at 9:02 AM and the agenda was approved by the board. With 4 board members present, we did have a quorum.

Discussion and Possible Action on Officer Election per Wis> Stat. ss60.76(1)(a) and Oaths of Office-

We welcomed newly elected board member Randy Dorshorst, and confirmed that he has taken his Oath of Office with the Town of Germantown. Kathy Oliver explained all members current terms and offices as follows:

-Current President-Jim Murphy – term expires spring 2024

-Current  Vice President-Brad Pavloski – term expires spring 2024

-Current Secretary-Jim Keene – term expires spring 2026

-Board member Rod Abbrederis – term expires spring 2026

-Board member Randy Dorshorst – term expires spring 2028

Jim Keene made a Motion, seconded by Brad Pavloski to re-elect Jim Murphy as president. Motion carried with all in favor.

Jim Keene made a Motion, seconded by Rod Abbrederis to re-elect Brad Pavloski as Vice President. Motion carried with all in favor. Brad Pavloski abstained.

Brad Pavloski made a Motion, seconded by Rod Abbrederis to re-elect Jim Keene as Secretary. With Jim Keene abstaining, the motion carried with all in favor. 

Minutes-

A motion was made by Jim Keene, seconded by Brad Pavloski, to approve the minutes from the March 10, 2022 regular meeting with no changes or corrections. Motion carried with all in favor.

A motion was made by Brad Pavloski, seconded by Rod Abbrederis, to approve the minutes from the March 17, special meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. In addition Kathy presented an updated report on Expenditures and Loan Disbursements for the WWTF Upgrade Project. We’ve had 8 connections YTD 2022, with a number more requests awaiting connection.  Our current members, Connected and Non, total 1,289. Motion was made by Jim Keene, 2nd by Brad Pavloski to approve the Administrator’s Report. Motion carried with all in favor. 

Discussion and Possible Action on WWTF Operations Update-

Tom Fitzwilliams reported on plant operations that avg influent and effluent flows varied a little more this period due to construction activities when the contractor was detaining flow in the settling pond. Effluent ammonia concentrations are slightly elevated but have continued to be below DNR limits since April 2021. He listed details of non-routine work done by MSA in March and April and commented that MSA plans to deploy pressure sensors in the low pressure sewer system June 15 – July 15, 2022.

Discussion and Possible Action on WWTF Construction Update-

Kyra Cassidy provided an update on the upgrade project. Wapasha Construction recently completed the following:

-Installed blower pads – garage and blower building

-Wired blowers and WWTF generator

-Demolished second blower and equipment pad in blower building and re-poured pad

-Installed new diffuser membranes

-Assembled and installed filter cells and covers in the polishing reactor

-Repaired MH D

-Installed 75% of the roof and flooring in the control building

-Installed gas service to the lift station generator and painted piping

-Installed new manhole cover on lift station

-Started up lift station generator-incomplete because gas service pipe too small

-Started up lagoon blower No 1 and both polished reactor blowers

-Poured sidewalks and parking area

 

MSA applied for a variance on April 25th for an alternate well design. The data suggests better quality water around 75’-85’ deep, which is less than the 100’ of grouted casing requirement in NR 812. We are waiting to hear back from the department. The updated proposal for the work is $13,575.00. At our March meeting the board gave approval to go ahead with the new well when approved at a cost of no more than $20,000.00 so Kyra will move forward as soon as DNR approves.

 

Discussion and Possible Action on District use and Cost of GIS Application-Kyra Cassidy-

Kyra explained how MSA uses the GIS system to maintain the system and how it could be used more efficiently to keep records than the way we currently do in some cases, to create a paper trail. Most of the papers we use for records could possibly be eliminated with more use of the GIS program. Tom Fitzwilliams commented that we want to give more mobile access to all info and records for MSA staff and our administrator, no matter their location. Kyra explained further that making improvements to the system will take time and most likely some expense to the District. She will be meeting with ESRI, who created and maintains the GIS System to learn about what functions we might be able to take advantage of, and what process and costs would be involved. She will report her findings at our next meeting. No action taken at this time.

Public Comment-

There was no public comment.

Adjourn

A motion was made by Brad Pavloski, Seconded by Jim Keene, to adjourn at 10:06 AM.  Motion carried with all in favor.  The next regular board meeting is scheduled for Thursday, July 14th, 2022 at 9:00AM.

Respectfully Submitted,

Kathy Oliver, Administrator