Town of Germantown

Regular Town Board Meeting

MINUTES

Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
March 10, 2009
7:05 p.m.

Town Officials Present: Chairman William Jax, Supervisors Rosetta Boyle, Steve Gillespie, Michael Poe, and Dave Specht
Town Officials Absent: None
Others Present: Clerk/Treasurer Betty Manson, Assistant Clerk/Treasurer Marion Uphoff, Zoning Administrator Bill Bruce, Emergency Management Director Fred Cobbs, Assistant Public Works Worker Gary Ernsting, Town Officer Tony Green and 8 guests.

Call Meeting to Order
Jax called the regular monthly board meeting to order at 7:05 p.m.

Pledge of Allegiance
Pledge of Allegiance was recited by all present.

Verification of Proper Posting
Manson verified that this meeting had been properly posted at 3 locations and published in “The Messenger” on March 5, 2009

Approve Agenda in Any Order
Motion by Jax to change the order of the agenda; moving Town Hall/Community Center Water Problem to this location of the agenda, 2nd by Boyle. Motion Carried.

Town Hall/Community Center Water Problem
Adam Thompson, plumber, discussed that the Town has basically 2 options to fix the water problem. Option #1: The water pipes would have to be sized properly to accommodate for the high volume of water needed to flush the toilets at the same time. Option #2: Replace the toilets with a standard flush. Thompson also noted that this is a commercial building and is not compliant with the state codes. Venting is an issue that needs to be addressed. Motion by Specht to replace the toilets, and to make the Town Hall/Community Center code compliant. He requested that Thompson put together an estimate that the Town could use to get proposals that are the same. Town will pay for this service, 2nd by Poe. Motion Carried.

Minutes
Motion by Boyle to approve the minutes of the regular monthly board meeting held of February 10, 2009 and a special town board meeting held on February 25, 2009, 2nd by Gillespie. Motion Carried.

Treasurer’s Report – Bank Reconciliation Report – Buckhorn Acres Property Owner’s, Inc./Morro’s Mile
Manson read the monthly financial statement. Outstanding checks totaling $13,843.83. Poe stated he has reviewed and reconciled with the bank statements. Motion by Poe to approve the treasurer’s and reconciliation reports as presented, 2nd by Boyle. Motion Carried. Motion by Poe to close out the special assessment accounts and have the Homeowner’s Association give a quarterly report if approved by Curran. Their money would be handled the same as settlements. 2nd by Gillespie. Motion Carried.

Employee Health Insurance Resolution
Manson stated that she had heard from Wisconsin Department of Employee Trust Funds and that our applications were back from the underwriters and because our group falls in the average, no surcharge would be assessed to the Town. Manson then explained that the town Board must choose a plan: Traditional HMO Option paired with the Classic Standard Plan, Traditional HMO Option paired with the Standard PPP, Deductible HMO Option paired with the Deductible Standard Plan, or Deductible HMO Option paired with the Deductible Standard PPP. Manson explained each plan. Motion by Poe to choose the Traditional HMO Option paired with the Classic Standard Plan and approving Resolution 2009-02 – A Resolution for Inclusion Under the Wisconsin Public Employers’ Group Health Insurance Program, 2nd by Jax. Motion Carried.

Amended Necedah Fire Department Contract
Gillespie stated that he had been in contact with Jim Rattunde – EMS Chief Necedah Volunteer Fire Department. The difference made to the previous contract is in Sections 4 & 5. The Town would be charged the same as 2008 for 2009 and be given notice when there is status change in service. Contact Attorney Curran for his approval. Motion by Gillespie to approve the amended contract with the Necedah Fire Department, pending Attoryen Curran’s approval, 2nd by Poe. Motion Carried.

Committee Reports

• Law Enforcement Report: Town Officer Green report hours that he has been working in the Town of Germantown has not been charged to the town, saving his town’s hours for the summer. Would like to have a law enforcement meeting possible set different hours for Sundays: 11:00 a.m. to 7:00 p.m. when there are more people in the area. He stated that the town owns the equipment on his car nad that the present halogen light bar is very old and can’t get the repair parts for it anymore and would like the Town to consider purchasing an LED Clean Top Light Bar, costing approximately $900.00. Boyle would like to see a recommendation from the Law Enforcement committee before making a decision. Jax would like to set up a law enforcement committee meeting within the next 2 weeks.
• Emergency Report: EM Director Cobbs reported that Cobbs, Poe, Gillespie and Manson attended the functional exercise on February 19, 2009 at the Kalahari and Town of Germantown did very well. Cobbs addressing some problems. Cobbs/Jax/Bruce/Gillespie will be attending Community Wild Fire Meeting on March 16, 2009 at the Necedah Town Hall. Homeowners Associations are invited to attend the meeting. Cobbs would like to start a Community Emergency Response Team (6 members). Bruce has accepted an invitation to teach CERT. The first team will consist of Town Board and Emergency Management Committee Members and second team will be open to public. Cobbs is waiting to hear from Oakdale to see what the cost of hook-up will be to set up an alternate EOC at the Old Town Hall site on County Road G. Poe agreed that this site would be a benefit to the town.
• Park Report: Boyle has nothing to report at this time.
• Roads Report: Jax reported that Public Workers Worker Dick Martin stated that a storage lift for the sand/salter is needed. Ernsting stated that the town tractor can’t lift the sand/salter high enough to get out of box. Motion by Specht to authorize up to $2000.00 for a sand/salter. (D&D Welding & Repair, LLC has given the Town a proposal for $1915.00 to do this job) 2nd by Jax. Motion Carried.

Zoning Administrator’s Report
Zoning Administrator Bruce gave the February 2009 report: 2 building permits issued (9-02 thru 9-03) for a total of $100.00

Set Date for Brush Dump Opening
Motion by Poe to set April 15, 2009 (weather permitting) as the opening date for the Town brush dump. Dump will be open Saturdays 8:00 a.m. to 1:00 p.m. and Wednesdays 11:00 a.m. – 5:00 p.m. Brush dump will open until November 14, 2009 (weather permitting), 2nd by Specht. Motion Carried.

Set Date for Road Tour
Saturday, April 25, 2009, 8:00 a.m. was the date selected for the Town Road tour. Road Construction Contractors, Road Committee members along with any interested property owners are invited to come.

Set Date for White goods Pickup
Saturday, June 6, 2009 was the date selected for the White Goods Pick-up. A notice will be put in the paper.

Approve Vouchers
Motion by Boyle to approve 61 checks #13731 thru #13795 & EFT 2-09 & 3-09 and service charge, totaling $35,689.94 from the checking account; 4 checks #13740, #13779, #13787, & #13789 VOIDED, 10 checks #1010 thru #1020 totaling $2,996,721.12 from the business checking account; 1 check VOIDED #1015, 2 checks #591 & #592 totaling $170,000.00 from the money market account, and 1 check #1011 totaling $244.45 from the Buckhorn Special Assessment Account, 2nd by Specht. Motion Carried.

Public Comment
Janice Friske would like to move Wiley Lane (private road) approximately 20′ West. This road comes out onto 38th Street. She said at it’s present location, it is harming her well. She stated that her deed states this private road has an easement of 66′. Thompson, G stated that there is an EM Meeting at Madison, March 24-26, 2009. Next week is National Flooding Week, and would like the County/Municipalities to consider getting a sand-bagger. He will be working on a grant, but would also like municipalities to consider donating money towards a sand-bagger.

Adjourn Meeting
Motion by Specht to adjourn the regular monthly town board meeting at 8:24 p.m., 2nd by Boyle. Motion Carried.

Chairperson Jax declared the regular monthly town board meeting adjourned.

Respectfully submitted, Betty Manson, Clerk/Treasurer