Town of Germantown

Regular Town Board Meeting

MINUTES

Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
August 11, 2009
7:04 p.m.

Town Officials Present: Chairman William Jax, Supervisors Rosetta Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None
Others Present: Clerk/Treasurer Betty Manson, Assistant Clerk/Treasurer Marion Uphoff, zoning Administrator William Burce, EM Director Fred Cobbs, Public Works Worker Richard Martin, Town Officer Tony Green, Juneau County EM Public Officer Bruce Holsclaw and approximately 25 guests.

Call Meeting To Order
Jax called the regular monthly board meeting to order at 7:04 p.m.

Pledge of Allegiance
Pledge of Allegiance was recited by all present.

Verification of Proper Posting
Manson verified that this meeting had been properly posted at 4 locations within the Town and this agenda was published in “The Messenger” on August 6, 2009.

Approve Agenda in Any Order
Jax stated the board will follow the agenda as presented.

Minutes
Motion was made by Boyle to approve the minutes of the regular monthly board meeting held on July 14, 2009, and a special board meeting held on July 30, 2009, 2nd by Gillespie. Motion Carried.

Treasurer’s Report – Bank Reconciliation Report – Buckhorn Acres Property Owner’s, Inc/Morro’s Mile Inc. Report
Manson read the monthly financial statement.  Outstanding checks – totaling $1,795.18.

All Hazard Mitigation Plan Update
Bruce Holsclaw – Juneau County EM Public Officer was here to explain the all-hazard mitigation plan. He stated that this plan has to be reviewed every 5 years and be rewritten to make sure the plan is working for Juneau County. A recent mitigation strategy for Juneau County was the sale of weather radios – to alert residents of potential bad weather.

Set Date for Open Book/Board of Review
Jax stated that Claude Riglemon – Assessor has suggested the following dates and times. Open Book – Tuesday, September 15, 2009 8:00 a.m. – 5:00 p.m. and the Board of Review Wednesday, September 30, 2009 or Friday, October 2, 2009 (Friday) either 5:00 p.m. – 7:00 p.m. or 6:00 p.m. – 8:00 p.m. After discussion, Open Book will be Tuesday, September 15, 2009 8:00 a.m. – 5:00 p.m. and the board of Review will be Friday, October 2, 2009 (Friday) 5:00 p.m. – 7:00 p.m.

Sanitary District #2 – Appointment of Commission Members
Jax stated that the Town Board has been requested by Sanitary District #2, through their attorney, Richard Cross, to modify Resolution 2003-11 asking that we reverse our decision that Commissioners be elected and, instead, appoint the Commissioners. Poe read resolution #2009-07. Motion was made by Poe to accept Resolution 2009-07 appointing Gloria Hale – 2 year term, Christoper Beall – 4-year term, and Paul Merk – 6 year term as commissioners to Sanitary District #2, 2nd by Boyle. Roll Call vote was taken by Manson. Specht – Aye, Boyle – Aye, Poe – Aye, Gillespie – Aye, and Jax – Aye. Motion Carried.

ATV Discussion
Poe stated the ATV designated routes must be renewed annually (September). At this time, no additional routes have been proposed, as all routes must connect to another route. Officer Green reported south end problems. Poe stated that some ATV signs are missing and need to be replaced. He also stated that the DNR is proposing changing the width that ATV’s have to be. Currently the width is 48″ and they are porposing the width to be 50″.

Possible Donation for New Necedah Library
Motion was made by Specht to donate $2,500.00 for the new Necedah Library, taking this money out of the general fund, 2nd by Poe. Motion Carried.

Committee Reports

• Law Enforcement Report
  Town Officer Green reported that he has done a background check on Amy Steele and he recommends that this operator’s license be approved. He also stated that the probationary operator’s license has been brought to his attention and that there is still a court case scheduled for September 14, 2009, so he recommends that the operator’s license remain denied until after that date. He also reported that there has been a lot of traffic, two domestic calls – 1 resulting in a felony, and criminal damage done to property.
  Operator’s License: Amy L Steele – Kozy’s Pizza
  Motion was made by Specht to approve Amy L Steele – Kozy’s Pizza operator’s license, 2nd by Gillespie. Motion carried
• Emergency Management Report
  Cobbs reported that he, along with Manson, had attended the grant writing seminar in Green Bay. He suggested that they start with writing small grants, and hire people with more experience to write the larger grants. Cobbs has received a letter, stating that the AED’s defibrillator has been recalled, updates have been received and will be installed soon. He also reported that the alternate election plan remains the same. He is waiting to hear from the radio grant. He will be writing Lemonweir Valley Telephone to possibly try to reduce the rate for the EM telephones that are on vacation, as a public service for the town. Boyle questioned if there were more weather radios available? G Thompson – Juneau County EM Director stated at this time no, but if there is more interest, he will get more.
• Park Report
  Boyle commended the town workers for getting the picnic table at the old town hall site painted. The parking lot at the new Brendle Park looks nice. Jax stated that the town workers have reported to him the problem of all the trash that is being left at the Town Park after the weekends, he suggests trying a large trash can. Motion was made by Jax to purchase 1 large trash can for the Town Park, 2nd by Poe Motion Carried.
• Roads Report
  Poe reported that 41st road project (20th east to County Road G) has been pulverized and blacktopped. Shouldering will be soon. Currently, he is getting prices for the possible road work to be done on 37th.
• Building Report
  Review Plans
  Poe reported that updated plans have been received. He noted that the salt/sand shed was listed as future, but stated that it is needed now. Also, he noted, that the sewer by the Cobb’s residence should be a directional bore across 17th Avenue. He stated that the proposed dumbwaiter may exceed costs, and possibly the town could pick up a surplus fork lift for less and have multiple uses for it. Poe also gave a time line; having a special board meeting for the letting out of bids, public hearing, another special town board meeting, stating that these bids will have to be out for a minimal of 30 days.

Zoning Administrator’s Report

• Building Permits
  Bruce reported 9 building permits were issued since the last meeting. 9-39 thru 9-47 totaling $1,080.00 – July and $200.00 – August.
• Notice to Town Board Regarding Problems Issuing Citations
  Bruce reported that he has run into a snag regarding issuing citations; the courts are now requiring the date of birth of the offenders, and he is having problems getting them.
• Recommendation to Approve SIP GDP for Rock Island Lake
  Bruce has received a recommendation from the Planning Commission to approve the SIP and GDP for Rock Island Lake with 11 conditions. Motion was made by Poe to approve the SIP for Rock Island Lake with 11 conditions, 2nd by Jax. Motion Carried. Motion was made by Poe to approve the GDP for Rock Island Lake with 11 conditions, 2nd by Gillespie. Motion Carried.
• Resolution 2009-05 Transfer Funds for Fire Number Replacement/Town Truck
  Poe read resolution 2009-05 Motion was made by Poe to adopt resolution 2009-05 transferring funds for capital outlay: $2000.00 for fire number replacement and $48,500.00 for 2010 Ford 550 Truck, Plow & Equipment, 2nd by Specht. Roll Call vote was taken by Manson. Specht – Aye, Boyle – Aye, Poe – Aye, Gillespie – Aye, and Jax – Aye. Motion Carried.

Approve Vouchers
Motion was made by Boyle to approve 50 checks #14005 thru #14054 & EFT 7-09b & 8-09 and service charge – totaling $107,164.21 from the checking account, 3 checks #14027, #14037, and #14050 were voided, and 1 check #597 – totaling $87,000.00 from money market account, and 1 check #1021 totaling $15,000.00 from business account, 2nd by Poe. Motion Carried. Manson suggested keeping at least $3500.00 in the money market account at this time, stating that the auditor has recommended having more accounts available when collecting taxes.

Adjourn Meeting
Motion was made by Specht to adjourn the regular monthly town board meeting at 8:13 p.m., 2nd by Gillespie. Motion Carried.

Chairperson Jax declared the regular monthly board meeting adjourned.

Meeting adjourned.

Respectfully submitted, Betty Manson, Clerk/Treasurer