Town of Germantown

MINUTES

Held remotely via Microsoft Teams  

January 8, 2026

  9:00 AM

Present: (all via Teams) Board Members Rod Abbrederis, Jim Keene, Jim Murphy, Brad Pavloski, Administrator Kathy Oliver, Jason Terry, Kyra Cassidy, Steve Tremlett, Andy Zimmer & Vanessa Abou Harb from MSA, Tamaya Lowe. Absent – Randy Dorshorst

Call to Order/Approve Agenda-

The meeting was called to order by Jim Keene via Microsoft Teams at 9:02 AM. With 3 board members present, we did have a quorum. A Motion was made by Jim Keene, with a second by Rod Abbrederis to approve the agenda.  Motion carried with all in favor.

Approval of Minutes-

A Motion was made by Jim Keene, seconded by Rod Abbrederis, to approve the minutes from the November 13, 2025 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. Our current members, Connected and Unconnected, total 1,402. A Motion was made by Jim Keene, with a second by Abbrederis, to approve the Administrators Report. The motion carried with all in favor.

Discussion and Possible Action on Sanitary Sewer Service Study –

Discussion and Possible Action on WWTF Operations Update –

Jason Terry from MSA reported on the treatment system. Average influent and effluent flows are following seasonal trends. Effluent levels are trending well. He summarized recent maintenance needs including blower maintenance, GIS based system, pH and Temp probe equipment.

We had a new subdivision proposal located along 17^th Avenue, being developed by Turtle Landing LLC. Jason and Kyra commented on how we would proceed with getting them hooked up, etc. They will present a request for formal annexation at our March Board Meeting. After discussion it was decided that for now, we will at least cover the initial cost from MSA to evaluate needs in situations like this. We can recoup those costs as we move forward with the developer. Kyra commented that MSA will do their best to be efficient, and that they’ll track costs for such instances separately.

Kyra presented a General Engineering Contract for 2026 at a cost of $30,000, along with a new MSA Annual Services contract at $11,500.00 per month. After some discussion it was agreed that Kathy will revise our annual budget with these numbers, along with the new Service Area Study costs, for review at our next meeting. A Motion was made by Jim Keene, with a Second by Rod Abbrederis to sign the MSA Annual Professional Services Agreement. Motion passed with all in favor. Renewal of the MSA General Engineering contract was tabled for our March meeting. 

Shelley Granberg from MSA will be spearheading the Sewer Service Area Study (SSA). She recently sent a survey to board members to identify our needs and concerns. Results included concern that some septic par cels/information is not within the current project scope, need/reason for continuing with OBSD#1 and #2 separately. Goals include protecting water quality, maintain a functioning system, require current unconnected users to connect, and ability to serve all areas in the district that can be developed. There is currently no interest on the Board’s part to expand service into other areas. Shelley asked for suggestions for people we would like to ask to serve on a Technical Advisory Committee for the term of the SSA. After some discussion it was decided that Brad Pavloski, Jim Keene and Rod Abbrederis would serve in representation for the District. We will ask one of the SD#@ Board members to join, Dave Gruen with the County Zoning Department and a rep from the Town of Germantown Board. Kathy will send out invites and work with Shelley to get a fist meeting scheduled. 

Discussion and Possible Action on Member Special Requests –

There were no special requests to discuss.

Public Comment – 

There was no Public Comment

Adjourn –

A Motion was made to adjourn at 11:01AM by Brad Pavloski, with a second by Randy Dorshorst. Motion carried with all in favor.

Next regular meeting is scheduled for January 8th, 2026 at 9:00AM.