Town of Germantown

O’Dell’s Bay Sanitary District #1 Board of Directors Special Meeting

MINUTES

Held remotely via Microsoft Teams

July 13, 2023 at  9:00 AM

Present: (all via Teams) Board Members  Jim Murphy, Brad Pavloski, Randy Dorshorst, Rod Abbrederis,  Administrator Kathy Oliver,  Kyra Cassidy, Jason Terry, Angeline Dennecker.  

Call to Order/Approve Agenda-

The meeting was called to order via Microsoft Teams at 9:01 AM and the agenda was approved by the board. With 4 board members present, we did have a quorum.

Approval of Minutes-

A motion was made by Randy Dorshorst, seconded by Brad Pavloski, to approve the minutes from the May 11, 2023 regular meeting with no changes or corrections. Motion carried with all in favor.

A motion was made by Randy Dorshorst, seconded by Rod Abbrederis, to approve the minutes from the June 14, 2023 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. Our current members, Connected and Unconnected, total 1,335. Jim Murphy asked about the status of disbursements from the state now that the facility upgrade project is complete. Kyra Cassidy explained that the state has approved the project and are awaiting submission of a few final forms before the final disbursement will be made.

Discussion and Possible Action on WWTF Construction Update-

Kyra Cassidy reported that the project is complete and that Jason Terry addressed a few final issues with the DNR. Jim Murphy thanked Jason and Kyra for all of their hard work and dedication to the project.

Discussion and Possible Action on WWTF Operations Update –

Jason Terry reported that avg influent and effluent flows remained on par for May/June. They continue to work on tweaking of the chemical feed system to resolve issues with the trend in ammonia levels to avoid further ammonia permit limit violations. He is confident that we are moving in the right direction and that the issues will be resolved soon. He commented that it takes about 30 days for full flow if influent water thru all 3 lagoons and for adjustments to take effect. Jim Murphy asked about potential consequence of permit violations. Jason is not concerned about consequences as he is in communication with the DNR since the upgrade and they are aware of the situation and resolution efforts.

Jason Terry reported on other non-routine issues – see his report attached.  

Discussion and Possible Action on WWTF Permit Violations –

Kyra Cassidy and Jason Terry explained that we have had some permit violations since the upgrade at the facility and they are working to resolve the issues. See above for more info.

Discussion and Possible Action on Creating a Standard Detail for Users Requesting to Connect to the System –

Kyra explained that we have had a number of requests from potential users who would like to connect to our system. Some we have been able to work with to allow connection. In some cases we are not able to accommodate their situation. Our goal has always been to allow users to connect vs having a private sewer system, especially in the lake area. She feels we need a more standard requirement and ability to accommodate future requests. This is an FYI item for now. Kyra will look into how other districts handle similar situations and she hopes to have a draft proposal for future discussion. No action taken.

Discussion and Possible Action on OBSD#2/High Ridge Connections-

Kathy Oliver updated the board saying that the Augspurger connection is approved and will be completed within the next couple of weeks. She did not believe anything more was needed from the District. Jim Murphy agreed to contact District #2 board member Steve Laridaen to confirm. Kyra commented that this was one of the situations she was talking about regarding the need for Standard Detail for connection requests. She reiterated the goal of being able to accommodate all who want to connect – especially those on the waterfront of Castle Rock Lake.

Discussion and Possible Action on Cost of Service Study –

Kyra Cassidy and Angeline Dennecker have previously submitted a report detailing their findings. They are working on collecting more info before being ready to make any rate recommendations. They hope to have that by our next regular board meeting. 

Public Comment-

There was no Public Comment.

Adjourn

A motion was made by Randy Dorshorst, with a second by Rod Abbrederis, to adjourn at 9:54AM.   Motion carried with all in favor.  The next regular board meeting is scheduled for Thursday, September 14, 2023.

Respectfully Submitted,

Kathy Oliver, Administrator