Town of Germantown

MINUTES

Held remotely via Microsoft Teams

November 13, 2025

9:00 AM

Present: (all via Teams) Board Members Rod Abbrederis, Randy Dorshorst, Jim Keene, Brad Pavloski, Administrator Kathy Oliver, Jason Terry, Kyra Cassidy, Gavin Bender, & Steve Tremlett from MSA, Tamaya Lowe. Absent – Jim Murphy

Call to Order/Approve Agenda-

The meeting was called to order by Jim Keene via Microsoft Teams at 9:01 AM. With 4 board members present, we did have a quorum. A Motion was made by Brad Pavloski, with a second by Randy Dorshorst to approve the agenda.  Motion carried with all in favor.

Approval of Minutes-

A Motion was made by Randy Dorshorst, seconded by Brad Pavloski, to approve the minutes from the September 11, 2025 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. Our current members, Connected and Unconnected, total 1,402. A Motion was made by Brad Pavloski, with a second by Randy Dorshorst, to approve the Administrators Report. The motion carried with all in favor.

Discussion and Possible Action on Sanitary Sewer Service Study –

Kyra Cassidy made a presentation including a History of Upgrades to the Facility, Current & Projected Flows, Comparison of Pre and Post 2020 Growth, a potential Service Area Study, Collection System Capacity Assessment, Wastewater Treatment Facility Plan for Future Upgrade and The Path Forward for the District. Kyra proposed a Professional Services Agreement, at a cost of $45,000.00 for MSA to engage in a Sewer Service Area Study to determine district facility needs going forward. A Motion was made by Rod Abbrederis, with a second by Brad Pavloski to approve the contract at a cost of $45,000.00. Motion carried with all in favor. Kyra agreed that she will follow-up with an email including all of the info with the goal of forming an advisory committee to assist with the process.

Discussion and Possible Action on WWTF Operations Update –

Jason Terry from MSA reported on the treatment system. Average influent and effluent flows are following seasonal trends. Effluent BOD and TSS levels have reached higher numbers than we like to see. He summarized recent maintenance needs and solutions. The HACH WIMS program, which improves process control, documentation reporting is in the final phase. He requested approval for $8,580.00 for the last phase, which will address lab result integration, pH Probe and SCADA. A Motion was made by Rod Abbrederis, with a second by Brad Pavloski to approve the request. Motion carried with all in favor.

Jason also asked for the board to revisit and move forward with the previously approved proposal for replacement of the pH and Temp Probe at a cost of $18,512.00. A Motion was made by Randy Dorshorst, with a second by Rod Abbrederis to approve Jason’s proposal. Motion carried with all in favor.

With recent permit changes, updated treatment requirements, a growing collection system, and ongoing maintenance needs, MSA anticipates expanding their scope of work for the District. He proposed a renewal contract and after discussion it was decided that the board will review  it at our January 2026 meeting.

Discussion and Possible Action on Member Special Requests –

There were no special requests to discuss.

 Public Comment –

There was no Public Comment

 Adjourn –

A Motion was made to adjourn at 11:01AM by Brad Pavloski, with a second by Randy Dorshorst. Motion carried with all in favor.

Next regular meeting is scheduled for January 8th, 2026 at 9:00AM.