Town of Germantown

Official Website of the Town of Germantown, Juneau County, WI

O’Dell’s Bay Sanitary District No. 1

BOARD OF DIRECTORS MEETING

Agenda

Half Moon Bay Clubhouse
N7832 Lake View Ct
New Lisbon, WI 53950
July 14, 2022 
9:00 a.m. 

Held remotely via Microsoft Teams  

July 14 ,2022

Present: (all via Teams) Board Members  Jim Murphy, Jim Keene, Brad Pavloski, Randy Dorshorst, Rod Abbrederis, Administrator Kathy Oliver,  Kyra Cassidy and Angeline Denneker from MSA

Call to Order/Approve Agenda-

The meeting was called to order via Microsoft Teams at 9:03 AM and the agenda was approved by the board. With all 5 board members present, we did have a quorum.

Approval of Minutes-

A motion was made by Jim Keene, seconded by Randy Dorshorst, to approve the minutes from the May 12, 2022 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. In addition Kathy presented an updated report on Expenditures and Loan Disbursements for the WWTF Upgrade Project. We’ve had 32 connections YTD 2022, with a number more requests awaiting connection.  Our current members, Connected and Unconnected, total 1,289. Motion was made by Jim Keene, 2nd by Randy Dorshorst, to approve the Administrator’s Report. Motion carried with all in favor. 

Discussion and Possible Action on District CD with Bank of Mauston-

Jim Murphy worked with the bank on our current CD renewal. He proposed a renewal for a 3 year term at an interest rate of 1.35% interest. They will still allow us to make withdrawals for project expenses with no penalty. A Motion was made by Jim Keene to accept the renewal terms. With a Second by Randy Dorshorst, the Motion carried with all in favor.

Discussion and Possible Action on Reimbursement to a Member for Plumbing Bill Due to System Back-Up on 6/1/22-

On 6/1/22 we experienced a back-up in the system in the Waterstone/Beach Lake area. The back-up caused alarms to go off in a number of member homes. There was one member, Eric Pidgeon, who had renters that were not able to use their plumbing. Before the back-up was discovered he called a plumber, who diagnosed the problem as being the District’s back-up vs any individual home owner. Mr. Pidgeon is asking for the District to reimburse him for the plumber bill in the amount of $395.63. After some discussion a Motion was made by Randy Dorshorst, with a Second by Rod Abbrederis to give Mr. Pidgeon a credit on his account towards his 2023 fees in the amount of his request. The Motion carried with 1 vote by Jim Keene as Opposed.

WWTF Operations Update-

Kyra Cassidy presented the MSA Operations Report, including normal influent and effluent flows for the past two months, ammonia trends and non-routine work. Our ammonia numbers were a little high during spring turnover. She feels this is due to the fact that the biological growth in the new polishing reactor is not up to par yet, but that she expects it will be by next year and will be able to take care of ammonia levels.

There was discussion of the Waterstone/Beach Lake back-up issue. Kyra feels that is was caused by low flows and goofy bends where the old and new systems connect underground. She commented that better use of the GIS application and having more info accessible will help MSA to address such issues before they become problems in the future. Kyra suggested we consider an action item for the September meeting on the GIS application.

MSA also addressed a grease blockage at the lift station, which was most likely caused by a commercial property. Kyra will follow-up with them to make sure they are doing what they are supposed to be, to help avoid such blockages. She will address that as part of the Cost of Service Study.

 

Discussion and Possible Action on WWTF Construction Update-

Kyra Cassidy provided an update on the upgrade project. Wapasha Construction completed the following since May 2022:

-Wired chemical room and complete chemical feed system installation

-Started up chemical feed systems

-Started up WWTF generator

-Started up grinder system

-Installed gravel for driveway and parking area

-Removed construction trailers

-Began installing fence

-Completed plumbing installation

 

-The variance for the depth of the well was approved by the DNR

 

Work to be completed in July:

-Install the well

-Complete roof installation

-Complete control building finishes

-Install and start up lagoon blower #2-waiting for a pipe to arrive

-Complete blower bldg improvements

-Complete fence and gate

-Facility cleaning

-Site grading and seeding

 

Kyra mentioned that the chemical feed system is still a work in progress and that she and Jason continue manual feeding, but they hope to have the issue solved soon. She is hoping to host a Grand Opening event in the early fall of this year. She also commented that they continue to work on the Cost of Service Project, and hope to present findings at the September 2022 meeting.

 

Kyra mentioned the possibility of the district using the office space for the administrator in the future. She and Kathy Oliver will explore the option and feasibility for future discussion.

 

Public Comment-

There was no public comment.

Adjourn

A motion was made by Rod Abbrederis, Seconded by Jim Keene, to adjourn at 9:44 AM.  Motion carried with all in favor.  The next regular board meeting is scheduled for Thursday, September 8, 2022 at 9:00AM.

Respectfully Submitted,

Kathy Oliver, Administrator