Town of Germantown

MINUTES

Held remotely via Microsoft Teams  

January 9, 2025 

9:00 AM

Present: (all via Teams) Board Members Jim Murphy, Brad Pavloski, Rod Abbrederis, Jim Keene, Randy Dorshorst, Administrator Kathy Oliver, Jason Terry

Call to Order/Approve Agenda-

The meeting was called to order via Microsoft Teams at 9:01 AM and the agenda was approved by the board. With all 5 board members present, we did have a quorum.

Approval of Minutes-

A motion was made by Randy Dorshorst, seconded by Jim Keene, to approve the minutes from the November 14, 2024 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. Our current members, Connected and Unconnected, total 1,390. A motion was made by Jim Keene, with a second by Randy Dorshorst, to have Kathy research options and move money from our checking to a Money Market account to earn more interest. We will move anything in excess of our 2025 Budgeted Expenses. Motion carried with all in favor.  A motion was made by Jim Keene, with a second by Randy Dorshorst, to approve the Administrators Report. The motion carried with all in favor.

Discussion and Possible Action on Member Special Requests-

We received a request from Gary McNelly to waive 2025 fees for his condo. They had a fire on Thanksgiving and the 4 condos in his building on O’Dells Bay are either a complete or partial loss and will not be useable for any of 2025. A Motion was made by Jim Keene, with a second by Rod Abbrederis to make an exception in this hardship circumstance and waive the fee for all 4 condo units affected. Motion carried with all in favor.

We received a request from Pat Connors to waive fees for The Timbers lot #15, as he has realized that this lot no longer exists. Kathy Oliver checked OBSD#1 records and confirmed that another lot was re-numbered and this was never changed in our records. A Motion was made by Randy Dorshorst, with a second by Jim Keene, that we refund all fees and the NMRCA that has been paid on this lot since 2009. Motion carried with all in favor.

We received a request from John Belmonte to annex his two parcels #290122261.01 & 290122261.02 into the District for future possible connection. He understands that he will be required to pay the NMRCA fee on each lot, along with all or most additional costs associated with future connection. Jason Terry has worked with Mr. Belmonte and advised the board that connection for him is doable and that we need to require that all connection procedures and parts used must be pre-approved by MSA. A Motion was made by Jim Keene, with a second by Randy Dorshorst to approve annexation and pass along to the Township for their approval also. Motion carried with all in favor. Kathy will send a letter to the township to have this added to their next agenda.

Discussion and Possible Action on WWTF Operations Update –

Jason Terry from MSA reported that the treatment system is stable and meeting all permit limits.

An application has been submitted for WPDES permit renewal.

Jason mentioned we may want to consider options for trash pickup in the future.

There was a blockage on 1/2/25 near Island Bay. They were unsuccessful in removing the blockage and are scheduled to try again with a larger pump on 1/13. If this is unsuccessful excavation and jetting may be required.

Public Comment –

There was no Public Comment

Adjourn –

A Motion was made to adjourn at 10:04AM by Jim Keene, with a second by Randy Dorshorst. Motion carried with all in favor.

Next regular meeting is scheduled for March 13, 2025 at 9AM.