Town of GermantownOfficial Website of the Town of Germantown, Juneau County, WI
O’Dells’s Bay Sanitary District No. 1
BOARD OF DIRECTORS MEETING
Half Moon Bay Clubhouse
N7832 Lake View Ct
New Lisbon, WI 53950
January 15, 2019
Present: Board Members Jim Murphy, Pat Connors, Brad Pavloski, Jim Marx, Jim Keene, Administrator Kathy Oliver, Tom Fitzwilliams from MSA
Call to Order
The meeting was called to order at 9:00AM at the Half Moon Bay Clubhouse.
A motion was made by Pat Connors, seconded by Jim Marx to approve the minutes from the November 8, 2018 regular meeting. Motion carried 5-0. A motion was made by Brad Pavloski, seconded by Pat Connors to approve the minutes from the December 8, 2018 special meeting. Motion carried 5-0.
-Financial Summary Status – Financial information was provided, including bank account balances, accounts payable and accounts receivable. Jim Keene asked for a addition to the report each meeting to include YTD numbers for our annual budget.
-Connections Update-YTD Connections for 2018 were 36. Kathy will compile a complete list of customers to include total numbers for connected and unconnected members for our next meeting.
-Insurance – Jim Murphy explained that we had received a non-renewal from our past company, and that our agent was unable to find another company to quote us. We were able to obtain coverage thru the League of Municipalities just before our coverage expired, so we took that, as the coverage was at the same level and cost as we incurred last year. A motion was made by Brad Pavloski, with a second by Jim Keene to retroactively approve new insurance policies obtained thru the League of Municipalities. Motion carried 5-0.
Tom Fitzwilliams from MSA presented a report showing a one year trend of Effluent water flow rates. Peak times included approximately 2 weeks around July 4 holiday, an extremely wet weather period, and the Christmas holiday week. We are running an average of 20-30GPM, with our max capacity at 250GPM. The take away is that we are in good shape now at current flow and that MSA will continue to monitor flow trends. Pat Connors asked if all levels are OK with DNR and Tom said yes. Brad Pavloski asked if we know what the flows and effects are from the addition of the County Park. Tom said we have know way of knowing unless we would install a flow meter. After some discussion of meter options, costs, and future function of Sanitary District #2, Jim Murphy asked Tom Fitzwilliams to put together a plan including why, how and what we could do should SD#2 decide to dissolve in the future when they have the option.
Regarding Phosphorus Compliance – we are 4 years into our 5 year plan, with final date of 6/30/19. A new 5 year plan will be issued at that time, with revised total max daily load limits expected to be approved by the EPA. MSA expects that new limit will be less stringent than current and may require an upgrade to meet those requirements. Tom will submit a letter to the department explaining our plan within the time frame outlined by the department. he said June of 2020 will be the first date to plan for, at which time we will want to dovetail our phosphorus compliance plan with any future need to upgrade the lagoons. part of the plan will be to push the June 2020 date to September of 2020, to allow us time to maximize grant opportunities. Any work covered by the grant would be done in 2021. MSA will file the documents needed to get us on the list for grant consideration, and will coordinate filing for grants when the time comes. Jim Marx asked if we should be considering the option of a chemical treatment plant instead of upgrading our lagoon system, considering our anticipated growth rate? Tom suggested that we stay with the lagoon system as long as possible, as it is simple and working very well for our current and future needs, at least as long as flow rates stay at or below 150,000GPM. Tom will update the board on compliance and plan status at each board meeting.
Discussion & Possible Action on Charges for Community Clubhouses
Jim Murphy explained the the district does not currently charge any of the clubhouses the connected member fee that homes and businesses pay. After discussion of impact of water use at the clubhouses, it was decided that no action was necessary at this time. Discussion included the Sanitary District rent at the Half Moon Bay Clubhouse, and if there are any options that would be cost saving for the district. Pat Connors suggested we ask if we can use space at the Town Hall. A motion was made by Jim Murphy, seconded by Jim Marx, that Murphy and Kathy Oliver explore that, and other options.
Discussion & Possible Action regarding outstanding NMRCA payments-C&B Investments/The Timbers
Pat Connors explained that there are no C&B records showing that the fees were paid for the lots in the development that remain unsold. District records show the same, as was found in our recent audit. Pat asked the board to consider allowing them to pay those fees when they sell the lots, as is current policy with other developers. Jim Keene made a motion, seconded by Brad Pavloski that the district issue an invoice to C&B Investments for payment of the NMRCA fee on any outstanding lots in The Timbers development, with payment being due 30 days from the invoice date. The NMRCA will be charged at the current 2019 rate of $3,232.00 per lot. Pat Connors commented that he did not feel there were enough board members to vote without a conflict of interest. Jim Murphy replied that conflict of interest would include anyone with a financial interest in the decision, which would include only Pat. A Roll Call vote was taken with Jim Murphy, Jim Keene and Brad Pavloski in favor, Jim Marx opposed, and Pat Connors abstaining. Motion carried 3-1.
Public Comment – there were no public comments.
A motion was made by Pat Connors , seconded by Jim Keene to adjourn at 10:34 a.m. Motion carried 5-0.
Kathy Oliver, Administrator