Town of Germantown

O’Dells’s Bay Sanitary District No. 1

BOARD OF DIRECTORS MEETING

Agenda

Half Moon Bay Clubhouse
N7832 Lake View Ct
New Lisbon, WI 53950
March 12, 2020
9:00 a.m.

3. Present: Board Members Jim Murphy, Jim Keene, Brad Pavloski,  Administrator Kathy Oliver, Tom Fitzwilliams from MSA

   Call to Order

   The meeting was called to order at 9:03 AM at the Half Moon Bay Clubhouse.

   Minutes

   A motion was made by Jim Keene, seconded by Brad Pavloski, to approve the minutes from the January 9, 2020 regular meeting. Motion carried 3-0.

   Administrator’s Report

   -Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable, receivable and YTD Budget. -Connections Update– There have been 0 connections YTD 2020.  The District has an overall current total of 1091 members. Motion made by Brad Pavloski, second by Jim Keene that Kathy Oliver and Jim Keene determine the best account to deposit excess funds in our checking account. Amount to be determined by them based on 2020 budgetary needs. Motion carried 3-0.

   Wastewater/Compliance Update – Facility Plan, Concept and Cost Estimate

   Tom Fitzwilliams presented a facility upgrade concept, schedule and preliminary cost estimate. He explained the process and timeline for applying for loans and/or grants. MSA will handle this based on the board’s request. The upgrade is necessary to meet new, stricter requirements from the DNR for phosphorus compliance, along with a look to the future for anticipate growth of the district. The goal for the upgraded facility to be constructed and running is May of 2022. Based on comments from board members present, Tom will revise cost estimate to include other options for the concrete building. A motion was made by Jim Keene, second by Brad Pavloski to give MSA the go ahead to proceed with the project as laid out in the schedule he presented. Motion carried 3-0. The Board will hold a Public Hearing on April 9,2020, at which Tom Fitzwilliams will present all of the above info with time for questions and input from the public in attendance. Kathy will post notice in the newspaper as required, and mail notice to all members.

    

   Discussion and Possible Action on Future Merge with Sanitary District #2

   Jim Murphy gave a brief history of the operation of District #1 and #2. We recently obtained official signed copies of the Inter Municipal Agreement and Re capture Agreement. Both Districts are running as set forth. We have not had any request from SD#2 to merge and it was agreed that there is no need to pursue a merge at this time.  No action taken.

   Discussion and Possible Action on Annual Member Fees

   Jim Keene commented that based on need, it may be time to consider s an increase in our Annual Member Fees. He asked Tom Fitzwilliams for input on what other similar districts charge. Tom commented that we are in the lower third for fees charged by similar districts that they work with.  Jim Keene suggested that we collect more information before making a decision. The board will proceed with gathering that information and will put the item on the agenda for our meeting in the fall when our 2022 budget is set. No action taken.

   Public Comment

   Jim Keene commented that we may need to look at our ByLaws in relation to board member meeting attendance. The issue will be put on the agenda for our next regular meeting scheduled for May 14, 2020. 

   Adjourn

   A motion was made by Jim Keene, seconded by Brad Pavloski, to adjourn at 10:35 AM.  Motion carried with all in favor.  The next board meeting is the Public Hearing scheduled for Thursday, April  9, 2020,  at 9:00AM. The next regular Board Meeting is scheduled for Thursday, May 14, 2020.

    

   Respectfully Submitted,

   Kathy Oliver, Administrator