Town of Germantown

O’DELL’S BAY SANITARY DISTRICT NO. 1

BOARD OF DIRECTORS MEETING AGENDA MINUTES

Held remotely via Microsoft Teams  

September 12, 2024

9:00 AM

Present: (all via Teams) Board Members Jim Murphy, Brad Pavloski, Rod Abbrederis, Jim Keene, Administrator Kathy Oliver, Kyra Cassidy, Jason Terry

Call to Order/Approve Agenda-

The meeting was called to order via Microsoft Teams at 9:07 AM and the agenda was approved by the board. With 4 board members present, we did have a quorum.

Approval of Minutes-

A motion was made by Jim Keene, seconded by Brad Pavloski, to approve the minutes from the July 11, 2024 regular meeting with no changes or corrections. Motion carried with all in favor.

Discussion and Possible Action on Administrator’s Report –

-Financial Status Summary – Financial information was provided by Kathy Oliver, including bank account balances, accounts payable and accounts receivable. Our current members, Connected and Unconnected, total 1,388. A motion was made by Jim Keene, with a second by Rod Abbrederis, to approve the Administrators Report. The motion carried with all in favor.

Discussion and Possible Action on WWTF Operations Update –

Lagoon #1 Blower electrical drive motor has been returned onsite by LAI, and failed immediately upon start and was taken back to the shop. Waiting for updates.

Lift station check valve replacement work has been rescheduled until later this fall when flows are seasonally lower. The bypass hose order lead time and contractor availability were also factors.

MSA is looking into options for additional cooling in the lagoon blower building.

The chemical feed pump for alkalinity has a failed gear and will need to be sent in for repairs. Spare pump will be installed next week by the utilities team. Options for a chemical feed pump feed pump reconfigure are being looked at by the operators.

See Operators Report (attached) for Treatment Summary.

Jason presented a quote from Aquatic Informatics in the amount of $8,960 for Phase 1 of an improved asset management system. It includes software and professional services to auto-populate flow totals, analytics and bench testing results to EMDR monthly reporting required by the DNR. MSA would like to move forward with Phase 1 ASAP and include Phases 2 and 3 in future annual budgeting. After some discussion of the system and possible costs for Phases 2 and 3, a Motion was made by Jim Keene, with a second by Brad Pavloski, to approve the quote/proposal and for MSA to move forward with the project in 2024. Motion carried with all in favor.

Discussion and Possible Action on 2025 District Budget, Annual Contracts, Insurance-

Kathy Oliver presented a draft 2025 Budget for discussion. After discussion and changes made to fees, MSA contracts, and employee compensation a Motion was made by Brad Pavloski, with a second by Jim Keene to approve the 2025 Budget with those items adjusted. Motion carried with all in favor.

Discussion and Possible Action on 2025 Member Fees, Annual Letter, Invoicing, Employee Compensation –

The board decided to move forward with accepting credit card payments online and to consider passing the fees on to members who decide to pay in that method. That fee for the connected members would be $15 and for unconnected will be $7.50.

After discussion District reserves and anticipated future capital expenditures a Motion was made by Jim Keene and seconded by Brad Pavloski to decrease annual member fees for 2025. The proposed fees were $400 Connected and $200 Unconnected, with a $100.00 late fee for those who do not pay by February 1^st of each year. Along with $15/$7.50 credit card fees for those who pay by CC. Motion carried with all in favor. Kathy will revise the letter that goes out with invoices to reflect this good news, along with explanation of new credit card payment info. We will also proceed with sending invoices via email to all members for whom we have email addresses.

A pay increase for the District Administrator was approved after a Motion was made by Jim Keene, seconded by Brad Pavloski and carried with all in favor.

Public Comment –

There was no Public Comment

Adjourn –

A Motion was made to adjourn at 10:18AM by Jim Keene, with a second by Rod Abbrederis. Motion carried with all in favor.

Next regular meeting is scheduled for November 14, 2024 at 9AM.