Town of Germantown

Official Website of the Town of Germantown, Juneau County, WI

Regular Town Board Meeting

MINUTES

Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
August 10, 2010
7:00 p.m.

Town Officials Present: Supervisors Steve Gillespie, David Specht, and Michael Poe
Town Officials Absent: Chairman William Jax and Supervisor Rosetta Boyle
Others Present: Clerk/Treasurer Betty Manson, Clerk/Treasurer Assistant Marion Uphoff, Zoning Administrator Bill Bruce, Emergency Management Director Fred Cobbs, Public Works Worker Dick Martin, Town Officer Tony Green and approximately 10 guests

Call Meeting to Order
Poe called the regular monthly board meeting to order at 7:00 p.m.

Pledge of Allegiance
The pledge of allegiance was recited by all present.

Verification of Proper Posting
Manson verified that this meeting had been properly posted at 4 locations and published in “The Messenger” on August 5, 2010

Approve Agenda in Any Order
Motion was made by Gillespie to approve the agenda in the order as presented, 2nd by Poe. Motion Carried.

Minutes
Motion was made by Gillespie to approve the minutes of the Regular monthly board meeting held on July 13, 2010 and a special board meeting held on July 15, 2010 as written, 2nd by Specht. Motion Carried.

Treasurer’s Report – Bank Reconciliation Report – Buckhorn Acres Property Owner’s Inc/Morro’s Mile Inc. Report 
Poe stated that he had reviewed and reconciled with the bank statements and is in agreement with Clerk/Treasurer on 8/6/2010. Poe also stated that he has review the checks, checking who the check was made out to and verifying the amount and he reviewed the endorsements of the cancelled checks, and hall were correct. Motion was made by Poe to approve the treasurer’s and reconciliation reports as presented, 2nd by Gillespie, Motion Carried. Poe read Buckhorn Acres Property Owner’s Inc and Morro’s Mile Property Owner’s Inc. monthly financial reports for the month of July 2010. Motion was made by Poe to approve the Buckhorn Acres Property Owner’s Inc financial report date July 31, 2010, 2nd by Specht. Motion Carried.

Resolution 2010-09 – Delinquent Special Charge Lien on Real Estate
Bruce stated that there was a court order to clean up property on Park Place and the Town was never reimbursed for the clean up. It was suggested by Attorney Curran to add to property owner’s taxes as a special charge. Motion was made by Poe to approve Resolution 2010-09 – Delinquent special charge lien on real estate, 2nd by Specht. Roll Call vote was taken by Manson, Specht – Aye; Gillespie – Aye, and Poe – Aye. Motion Carried.

Lake Planning Grant for Impact Study of Algae Blooms on Petenwell and Castle Rock Flowages
Poe read the letter that Chairman Jax received July 22, 2010 regarding the Lake Management Grant that Adams and Juneau Counties are applying for. Motion was made by Poe to endorse the chairman’s letter to Adams and Juneau Counties for the Lake Management Grant, 2nd by Specht. Motion Carried.

Operator’s Licenses: Cyndi Nix – Germantown Junction Store, Joe Dieser – Buckhorn Cafe
Green stated that he had done background checks on Nix and Dieser and recommends approval. Motion was made by Gillespie to approve the following operator’s licenses: Cyndi Nix – Germantown Junction Store and Joel Dieser o- Buckhorn Cafe, 2nd by Specht. Motion Carried.

Appoint Committee Member: Kathleen Petras Timm – Board of Appeals
Poe stated that Kathleen Petras Tim had been omitted from the approved July 2010’s list of committee members. Motion was made by Poe to approve Kathleen Petras Timm as a Board of Appeals member, 2nd by Gillespie. Motion Carried.

Combining Sanitary Districts #1 and #2
The Town Board is still waiting for the opinion of legal counsel. Tabled.

Committee Reports

  • Law Enforcement Report – Officer Green reported that the call volume is up. Juneau County is forming a citizens’ academy. Gillespie is now the Law Enforcement Committee Chairperson and will be setting up a Law Enforcement meeting. The Town Board received a letter from a property owner who resides on 16th Avenue, Sough of G, which is concerned with speeding on 16th Avenue, suggestion to close swamp road on 16th and 15th Avenues, road condition of 16th Avenue, burning without permits and Sundays, and does the town require surveys when selling property?
  • Emergency Management Report – Cobbs reported that he has met with the Planning Commission in regards to the outdoor burning furnaces. He has received evacuation notices for future use.
  • Park Report – Poe reported that he recommends to double jet seal before stripping the Community Center/Town Hall parking lot.
  • Roads ReportRental of Broom Mower – Due to some drainage problems on town roads, it has been recommended by Town Worker Dick Martin to rent a boom mower. Motion was made by Specht to rent a boom mower, no exceeding $3000.00 plus $500.00 (to haul mower here), 2nd by Gillespie. Martin stated they will start with 19th South and 41st. Motion Carried.
    Salt – Martin stated that the town used a lot of sand/salt mixture last winter and is looking for direction of how to board would like to handle the straight salt and/or sand/salt mixture. He stated there were a lot of complaints in the sub-divisions on the usage of sand/salt mixture and that hte sand remained on the roads well after the snow was gone. Poe stated that he has received salt prices: Prairie du Sac – $70.00/Ton; La Crosse – $68.00/Ton; and Juneau Count – $90.00/Ton, but the La Crosse price was not a municipality cost, so will further check into the pricing – this does not include hauling the salt to the Town. Must snow plow the bus routes first.
  • Building ReportSteele Invoice – Poe stated there was a wildcat hook-up that was in the Town’s way. Sanitary District #1 agreed to split the costs ($3,811.00) to get it done right.
    a proposal from Lemonweir Valley Telephone to upgrade the telephone equipment in the Community Center/Town Hall along with the new Public Works building – adding a 2nd line in the office, voice mail boxes, cordless phones in both buildings, and the ability to transfer calls to the Public Works building for the installation costs of $3,195.00, 2nd by Gillespie. Motion Carried.
    Telephone System – Poe stated that the security system is waiting for the telephone to be installed. The Town has received a proposal from Lemonweir Valley Telephone to upgrade the telephone equipment in the Community Center/Town Hall along with the new Public Works building – adding a 2nd line in the office, voice mail boxes, cordless phones in both buildings, and the ability to transfer calls to the Public Works building for the installation costs of $3,195.00. The town has installed 2 panic buttons, but has been unable to test. Motion was made by Specht to accept the proposal from Lemonweir Valley Telephone to upgrade the phone system at the Community Center/Town Hall and Public Works building for the cost of $3,195.00, 2nd by Gillespie. Motion Carried.
  • Zoning Administrator’s Report: Building Permits – Bruce reported 3 building permits issued: 10-41 and 10-43.
    Alliant Energy Update – Bruce reported that Alliant Energy has begun working in the Town. Tentative completion plans are late summer, early fall 2010. The Town has received a proposal from Rock-i-cri for LP for the upcoming winter season. Bruce recommends to daily pay as he is uncertain when the town will be hooked up to natural gas.

Vouchers – Motion was made by Gillespie to approve 55 checks #14659 thru #14713 and 2 EFT #2010-17 and 2010-18, 2 checks #14415 and 14624 was voided – totaling $125,000.24 from the checking account, 1 check #602 totaling $14,000.00 from money market account, 1 check #1055 and 1 EFT 2010-19 totaling $40,063.98 from the Business Account, with the correction that there was only 1 check from Money Market Acct not 2 as stated on the Voucher List, 2nd by Specht. Motion Carried.

Public Comment – None

Change September’s regular monthly board meeting date (Due to Primary Election) – Motion was made by Poe to change September’s regular monthly board meeting date (due to primary election on September 14, 2010) to Tuesday, September 7, 2010 at 7:00 p.m., 2nd by Gillespie. Poe state that there is a joint Town Board/Planning Commission on August 11, 2010 and August 18, 2010, both at 5:30 p.m.. Motion Carried.

Adjourn Meeting – Motion was made by Specht to adjourn the regular monthly town board meeting at 7:45 p.m., 2nd by Gillespie. Motion Carried.

Poe declared the regular monthly town board meeting adjourned.

Meeting Adjourned.

 

Respectfully submitted,
Betty Manson, Clerk/Treasurer