Town of Germantown

Regular Town Board Meeting

MINUTES

Town of Germantown Town Hall
N7560 17th Avenue
New Lisbon, WI 53950
January 13, 2009
7:05 p.m.

Town Officials Present: Supervisors Steve Gillespie, Michael Poe, and Dave Specht
Town Officials Absent: Chairman William Jax, and Supervisor Rosetta Boyle
Others Present: Clerk/Treasurer Betty Manson, Clerk/Treasurer Assistant Marion Uphoff, Zoning Administrator Bill Bruce, Emergency Management Director Fred Cobbs, Public Works Worker Dick Martin, Town Officer Tony Green, and 4 guests

Call meeting to Order
Poe called the regular monthly board meeting to order at 7:05 p.m.

Pledge of Allegiance
Pledge of Allegiance was recited by all present.

Verification of Proper Posting
Manson verified that this meeting had been properly posted at 4 locations and published in “The Messenger” on January 8, 2009.

Approve Agenda in any Order
Motion by Gillespie to approve agenda as written, 2nd by Specht. Motion carried.

Approve Minutes
Poe stated that the minutes are taking on a new look – Capital Bold letters are the agenda items and the treasurer report will now be included in the minutes. Motion by Specht to approve the regular monthly board meeting held on December 9, 2008, 2nd by Gillespie. Motion Carried.

Treasurer’s Report
Manson read the monthly financial statement. Poe stated he has reviewed and reconciled with the bank statements. Motion by Poe to approve the treasurers and reconciliation reports as presented, 2nd by Gillespie. Motion Carried. Manson stated per auditor’s request that all special assessments should turned over to Home Owner’s Association with the request that the Associations need to comply with a monthly financial report to the Town of Germantown Board. The town will continue to collect the assessments thru the taxes and pay the associations with a settlement check the same as the schools. Motion by Poe to change the administration of the Special Assessments to the Home Owner’s Associations and require a monthly financial report from each Home Owner’s Association. Town of Germantown will handle the money as a settlement. 2nd by Specht. Motion Carried.

2009 Reassessment Agreement: Discuss & Approve
Motion by Poe to contract Riglemon Appraisal Service to have Claude Riglemon to do a 2009 reassessment of the Town of Germantown for the total cost of $54,700.00. Town board will sign the contract when they receive an updated contract with the current date of January 13, 2009, 2nd by Gillespie. Motion Carried.

Modification of Town Hall/Community Center Plumbing
2 proposals have been received; one from Kendall Plumbing for $1,000.00 to start from where the water enters the building to see if this is the problem. The other proposal was from Lange Plumbing for $4,374.40 to re-plumb with new toilet bowls. Motion by Specht to refer this matter to the Parks Committee, 2nd by Gillespie. Motion Carried.

Operator’s Licenses
Motion by Specht to approve the following Operator’s Licenses: JoEllen Bolda, Gerald Bolda, and Carolyn Gulla, 2nd by Gillespie. Motion carried.

Employee Health Insurance
Gillespie has explored the health insurance for the Town of Germantown employees and recommends the Group Health Insurance from the State of Wisconsin. Motion by Specht to adopt the Wisconsin Group Health Insurance Plan, and continue process with the required resolutions and bring the specifics to the February meeting, 2nd by Gillespie. Motion Carried.

Committee Reports

• Law Enforcement Report: Town Officer Green apologized for not being here for a few months. He reported the call volume for the Town of Germantown in 2008 was 900 calls, that is down from 2007. He has handled 136 of those calls. He discussed the hours of agreement (7:00 p.m. – 3:00 a.m. ) with the contract. He plans on setting up a meeting with the Law Enforcement Committee. The computer and taser is working well for him.
• Emergency Report: EM Director Cobbs reported that in anticipation of the January 29, 2009 table top exercise, he has been working on evacuation routes, as the town hall would not be accessible if the Petenwell Dam breached. O’Dell’s Bay and Half Moon Bay would would be inundated by water. All area High schools are shelters. Cobbs, Poe, Gillespie, and Manson will be attending the exercise. Another exericise is scheduled for February 19, 2009. A special needs plan has been started and being forwarded to Juneau County and to be put into the dispatch system.
• Park Report: No report as Boyle is absent.
• Roads Report: Poe reported the ATV signs have been posted. Next is to notify the Juneau County Sheriff and the Department of Natural Resources. Poe also reported that the town truck equipped with snowplow and sander has arrived and should be ready to go for the next snow storm. Poe has been receiving numerous calls in regards to the rutting in town roads due to ice build-up.

Zoning Administrators Report
Zoning Administrator Bruce gave the 2008 yearly report: 72 permits issued – 23 new homes, 2 trailers totaling $9,880.00 and a value of $29,216,000.00. Bruce discussed vierbicker Contract – one is need to conform with the Wisconsin Uniform Dwelling Code. To do this the town must first adopt a Uniform Dwelling Code ordinance – he handed out a draft ordinance recommending that a building permit is required in excess of 350′ square feet – not the dollar amount. Leave 30 day termination notice. Specht added to eliminate alters and building in excess dollar amount. The Town Board in consensus to continue with process and get a formal contract from Vierbicker’s

E911 Joint Powers Agreement
Motion by Specht to enter in 911 agreement with Juneau County, 2nd by Gillespie. Motion Carried.

Vouchers – Read and Approve
Manson stated that last month’s voucher list omitted some check numbers due to a date error and would like the board to amend the December voucher list. Motion by Gillespie to amend the December 2008 voucher list – 43 checks #13598 thru #13641 and service charge, totaling $22,483.27. One check #13606 was voided and 2 checks #588 and #589 totaling $55,234.50 from the money market account, 2nd by Specht. Motion Carried. Motion by Gillespie to approve 42 checks #13642 thru #13683 and service charge totaling $50,680.07 from the checking account and 12 checks #1 thru #3 and #1001 thru #1009, totaling $1,186.686.60 from the business account, 2nd by Specht. Motion Carried.

Public Comment
Specht would like the agenda items to be reworded.

Adjourn Meeting
Motion by Specht to adjourn the regular monthly town board meeting at 8:00 p.m., 2nd by Gillespie. Motion Carried.

Supervisor Poe declared the regular monthly town board meeting adjourned.

Respectfully submitted, Betty Manson, Clerk/Treasurer