Town of Germantown

Regular Town Board Meeting

MINUTES

Town of Germantown Town Hall
N7560 17th Avenue New Lisbon, WI 53950
March 9, 2010
7:00 p.m.

Town Officials Present: Supervisors Rosetta Boyle, Steve Gillespie, Michael Poe, and Dave Specht Town Official
Absent: Chairman William Jax
Others Present: Clerk/Treasurer Betty Manson, Assistant Clerk/Treasurer Marion Uphoff, Zoning Administrator William Bruce, Town Engineer Larry Koopman, Town Attorney William Curran, and approximately 12 guests

Call Meeting to Order In the absence of Chairman Jax, due to illness and accordance to Ordinance 45, Supervisor Poe called the regular monthly board meeting to order at 7:00p.m.

Pledge of Allegiance Pledge of Allegiance was recited by all present.

Verification of Proper Posting Manson verified that this meeting had been properly posted at 4 locations within the Town and this agenda was published in “The Messenger” on March 4, 2010.

Agenda in Any Order Poe stated that the board may change the order of this agenda; Attorney Curran is expected to arrive and he wants him present for the agenda item: Water Supply at Best Power.

Minutes Motion was made by Boyle to approve the minutes of the regular monthly board meeting held on February 9, 2010, and a special board meeting held on March 1, 2010, 2nd by Gillespie. Poe noted the correction of the date of the January 12, 2010 regular board meeting minutes stating that it was previously approved with a January 12, 2009 date. Motion Carried.

Treasurer’s Report – Bank Reconciliation Report – Buckhorn Acres Property Owners, Inc., and Morro’s Mile, Inc, Monthly Reports Manson read the monthly financial statement. Poe stated that he had reviewed and reconciled with the bank statements and is in agreement with Clerk/Treasurer on 3/9/2010. Poe stated due to being locked out of the online banking account, he was not able to verify the endorsements of the cancel checks, but the balances are correct. Motion was made by Poe to approve the treasurers and reconciliation reports as presented, 2nd by Specht. Motion Carried. Manson stated that she had received notification that the CD that is at the M&I Bank had matured in February and had automatically rolled over with a 1.242%. The early withdrawal fees would be $83.84. Gillespie recommended leaving the CD at the M&I Bank. Poe read Buckhorn Acres Property Owners, Inc and Morro’s Mile Inc. monthly financial statements. Motion was made by Poe to approve Buckhorn Acres Property Owners Inc Financial Report dated February 28, 2010. and Morro’s Mile Inc Financial Report dated February 28, 2010, 2nd by Gillespie. Motion Carried.

Community Wildfire Protection Plan Bruce stated the board should have received a draft copy of Community Wildfire Protection Plan and asking for board approval and resolution to approve the community wildfire protection plan. Amy Luebke & Rebecca Moen, Wildlife-Urban Interface Specialists for the West Central Region gave a brief presentation of the extreme fire danger within the township. Grant has been approved for the chipping in the high risk areas. Resolution to adopt the Northeast Juneau County Community Wildfire Protection Plan was handed out to the board. No action may be taken as it is not on the agenda. Board recommends putting this item on the next agenda.

Combining Sanitary Districts #1 & #2 Will ask Curran when he arrives, what the status of combining Sanitary Districts 1 & 2 are.

Approve Fire and EMS revised Contracts for Necedah Fire and EMS Gillespie stated that he has received the final contracts for the Necedah Fire and EMS with only the revision being the name change of the organization. Motion was made by Gillespie to approve the contract for the Necedah Fire and EMS, 2nd by Specht. Motion Carried. Operator’s License: Shawna Best – Sough Shore, Annie E Rozinski – Kozy’s Pizza Manson stated the Officer Green has done the background checks for Shawna Best and Annie E Rozinski and recommends approval. Motion was made by Boyle to approve the operator’s licenses for Shawna Best – South Shore and Annie E Rozinski – Kozy’s Pizza, 2nd by Gillespie. Motion Carried.

Committee Reports

Law Enforcement Report:  None

Emergency Management Report
Discussion Outdoor Burning Ban: Bruce looking for board input in regards to the outdoor burning ban. Bruce recommends a “No Burning Ban” limited to campfire only. Poe: “How would this affect the major developers?” Bruce: “They are controlled by the State: 1 inch of snow” Specht: “Would like to see the outdoor wood burning furnaces approved with revised distances from homes and the height of the chimney.” Poe: “Recommends not banning outdoor burning completely.”

Park Report: Boyle working on the enlargement of the Community Center/Town Hall parking lot. She is also applying for a grant for the Brendle Park and will submit when she has the required information. This grant will be used to improve the trails, and benches and a sign.

Roads Report: Poe reported that he has received approval for the TRIP funding to use on 0.8 mile of 41st road project. This road project is estimated at costing $63,000.00.  $20,569.00 from TRIP leaving the town with the remaining cost.

Possible approval of letting of bids for Town Hall/Community Center parking lot and 41st Street: Poe recommends letting of the bids for the 41st and a separate bid for the Town Hall/Community Center parking lot expansion. Motion was made by Poe to approve letting of bids for the Town Hall parking lot expansion and 41st Street TRIP program, 2nd by Specht. Motion Carried.

Water Supply at Best Power – Wayne Dupius: MVP Business Partner stated that they received notification from DNR to fix a nitrate problem in the water supply at Best Power. John Hay, MVP stated that there are options: drill another well, treat the H2) problem, or hook up from the Village of Necedah. They are asking the town of Germantown to participate in additional funding and apply for the grant. Attorney Curran: Have not provided the Town with enough information to make a decision. Motion was made by Specht to refer the Water Supply at Best Power to the Planning Commission, 2nd by Gillespie. Motion Carried.

Roads Report, (continued)
Parking area at the end of 17th Ave (South of Little Yellow River) – Tabled

Snow Plow/Lawn Mower – Tabled

Town Dump Hours and Discussion of possible hiring of limited time employees to staff town dump – 2009 hours for the town brush dump were: Wednesday 11am – 5pm and Saturday 8am – 1pm. Motion was made by Poe to continue with the same hours for the brush dump for 2010. Wednesday 11am – 5pm and Saturday 8am – 1pm and have Chairman Jax explore the use of the limited time employees to staff the town dump, 2nd by Boyle. Motion Carried.

Combing Sanitary Districts’s 1 & 2 – Attorney Curran: “Has not heard anything further of combining sanitary district’s 1 & 2.”

Building Report  – Maintenance Building Change Orders : Still waiting for the change orders of keyless entry, fan controls, heat alarm, and stairway. Koopman: Have not received pay request #4, but he expects to receive it by the April meeting.

Zoning Administrators Report –  Building Permits – Bruce reported 2 building permits issued: 10-01 and 10-02

Approve Vouchers – Motion was madeby Boyle to approve 53 checks #14376 thru #14228 and 3 EFT #2010-03, #2010-05, and 2010-06 totaling 68,539.39 from the checking account, 1 EFT 2010-04 and service charge totaling $4,763.30 from money market and 13 checks #1041 thru #1053 totaling $2,844,369.81 from business account, 2nd by Gillespie. Motion Carried.

Public Comment – B Pavloski: “Questioned why Copper Point 4th Addition was not on the agenda.” Kekelis: “Questioned if there would be restrictions for outdoor bilers.” Specht: “Commented that a Public Hearing would be held prior to approval.” G Thompson: “Has concerns who will issue burning permits. He recommends not banning but regulating the outdoor burning.” Collis: “Recommendation Rheinhardt Construction for the parking lot paving.” Poe: “Recommends special board meeting in March for Copper Point/Lawn Mower/Snowplow.” P Pavloski: “Almost impossible to get rid of branches on large parcel without burning them.” Korbein: “Asked board to take in consideration environmental factors when deciding the outdoor burning ban.

 Adjourn Meeting – Motion was made by Boyle to adjourn the regular monthly town board meeting at 8:40pm, 2nd by Gillespie. Motion Carried.

Acting Chairman Poe declared the regular monthly town board meeting adjourned.
Meeting adjourned,

Respectfully submitted,
Betty Manson, Clerk/Treasurer